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The Police and Crime Commissioner’s Property Fund

Guidance Notes for Applicants

As part of the Police & Crime Plan published on our website, the Police & Crime Commissioner for Cumbria is committed to provide a “Property Fund”. The aim of the fund is to enable local community’s and organisations to access grants of value up to £2500. These grants must link in with the Police & Crime Plan to reduce crime and disorder.

 Who can apply?

Local people are a key in knowing what is needed within their area to reduce crime and disorder. The types of applicants/organisations that can apply for a grant are as follow: Local Community groups, Watch Schemes, Parish Councils, Charities, Voluntary Groups, and Schools.

 If you are not sure if your organisation can apply, then please contact a member of your local Community Policing Team.  

 Please note: Only a member of your local community Policing team, Police Community Support Officer or Police Staff can apply – you need to get in touch with one of the above in order for them to process your application.

 What do I need to do to apply?

To apply for the funding it is important that you have thought through some of the basics. These include the following:

    • How does your project support the Police and Crime Plan?
    • What is the money for and how have you estimated the costs?
    • What difference will it make to your local community and how will you know that is has worked?
    • How do you know that this is what your community needs and who supports your idea?
    • How long will it take to implement and is everything and everyone ready to start?
    • Who will be responsible for managing the money and how will you account for it?

What Criteria must be met when the Police & Crime Commissioner makes the decision to fund a project?

As mentioned earlier, it is important that any project has a real impact at a local level in reducing crime and disorder. To help make the decision all of the following criteria must be met: 

  1. An application/organisation must  be able to demonstrate how it supports the Police & Crime Plan and that there is an impact upon community safety  and crime reduction by
    • Helping to keep children and young people active and safe.
    • Improving the support for vulnerable people to help them feel safer such as the elderly, victims of crime (e.g. abuse or discrimination), and also antisocial behaviour.
    • Bringing together parts of the community that find it difficult to talk to or access each other.  
  1. Applications can be made up to the value of £2500.
  2. The applicant must not be a commercial organisation.
  3. There must be a bona fide “charitable” objective.
  4. The applicant/organisation must encourage contact and partnership within the community policing team.
  5. The desired outcome can be easily measured.

 How will I know if I have been successful?

Once the application has been received, a member of your local Community Policing Team, Police Community Support Officer or a member of Police staff (whoever you discussed your grant application/organisation with) will receive confirmation of when a decision will be made.

The timetable for the Commissioners Property Fund decision making is detailed below:

Quarter

Quarter Time Period

Submission Deadline

Consideration and Decision

Communication to Applicants

1

Oct – Dec 2016

30th Nov 2016

6th Dec 2016

13th Dec 2016

2

Jan – Mar 2017

28th Feb 2017

7th  Mar 2017

14th Mar 2017

3

April – June 2017

31th May 2017

7th June 2017

14th June 2017

4

July – Sept 2017

31th Aug 2017

6th Sept 2017

13th Sep 2017

 Please Note: The above table is updated after each quarter. The quarterly time slots for submissions and to enable a managed approach to the funds available – they do not represent when the funds should be spent by. The timescales for delivery of activity and expenditure should be detailed on your application form; these may extend beyond the quarterly time periods.

All applications/organisations will be assessed by the Police and Crime Commissioner, and we will confirm in writing whether you have been successful or not. If you are unsuccessful we will also let you know the reasons for this. 

 Payment Details

Once you have received confirmation that your application has been successful there are a few things you need to prepare for:

Payments of the grant will be made by electronic bank payment (BACS) which will be payable to the named organisation/applicant.

You will need to acknowledge receipt of the money.

You will need to keep receipts for all purchases that use the grant funding so you can account how it has been spent.

If you think you need to spend the money differently or for something else connected to the project, then we will need to discuss it over the phone, or if it’s a major change we will need to discuss it in person to ensure we are clear the project will still be beneficial, and still links in with our Police & Crime Plan.

Payment information must be included on the application form.

How will the results be evaluated?

Based on your application, you should be able to confirm the best way to show how successful your project has been e.g. what will be the difference between now and after the money has been spent on your project.

This will determine the basis on which we will evaluate your project, but we may also include other ways of measuring success that we already have in place that will help with this. This may include things like: 

  • Timescales for when the project will be evaluated.
  • Measures that will be used to determine the impact e.g. community surveys, feedback, reductions in anti-social behaviour etc…
  • How has the money been managed and accounted for.

Contact Details

If you want to make an enquiry or have any questions about the Commissioners Property Fund, then you can email us at commissioner@cumbria-pcc.gov.uk or call us on 01768 217734